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How to stop double bookings in a car rental business

The one that is not really a double booking

Worth separating out: the vehicle that is late back. That is not a scheduling failure, it is an operational one, and no system prevents it. What a system can do is tell you at 8am that the vehicle due back at noon is going out again at 2pm, so you have four hours to make a call rather than four minutes.

Knowing early is most of the fix.

Double bookings are embarrassing and they cost you the customer, but they are rarely anybody's carelessness. They are what happens when a business outgrows the number of places a person can check at once.