Whatever system you use, even a notebook, a payment record needs five fields. Fewer than this
and you will have to reconstruct it later:
- Which booking it belongs to. Not the customer, the booking. Repeat customers are the
whole reason for this.
- How much. The exact figure that arrived, not the figure that was agreed.
- What method. GCash, Maya, bank transfer or cash.
- The reference number. The GCash reference, the bank transaction number, or "cash" plus
who received it. This is what lets you match against your own statement.
- What it was for. Rental payment, part payment, or security deposit.
Add the date and who verified it and you have something that will still make sense in six
months.
